Todoist vs Evernote: Which App Is Best for Getting Things Done?

Picking the right productivity app can change the way you work for the better. Two names that keep popping up are Todoist and Evernote. But here’s the catch—they play different games.

Todoist is all about staying on top of tasks and projects. Evernote is there for heavy-duty note-taking and keeping documents neat. So, instead of asking which app is all-around better, ask which one fits your personal workflow.

Todoist vs Evernote

This side-by-side look will break down the strengths and limits of each choice. You’ll see their main features, pricing, and who should use which. When you’re done reading, you’ll know which app you should download right away.

Why Todoist Shines

Todoist became popular because it keeps your tasks tidy while staying easy to use. It turns those endless lists into clear, step-by-step game plans.

Real-World Task Organization

With Todoist, you group tasks by life area. Set up projects for “Work,” “Personal,” or “Home Repairs.” From there, you can add smaller projects and detailed tasks. It’s simple, yet it makes hitting deadlines feel way less hectic.

The app’s natural language processing is super handy. Just type “Call Sarah tomorrow at 3 PM” and Todoist figures out the time and date all on its own. This tiny magic trick cuts out a bunch of clicks and makes putting in tasks feel almost weightless.

Labels and filters step in next to keep everything in tidy piles. Slap a tag on a task like @calls, @errands, or @waiting-for and you can see all the same kind of jobs at once. Custom filters let you pull out only the high-priority items or everything due this week, just when you need it.

Collaboration Features

Working in a team is smoother with Todoist’s sharing tools. Hand a task to a teammate, leave a comment, and watch the “shared project” line light up with updates. The activity feed makes sure everyone sees who did what and when.

Project templates cut the busywork on repeat tasks. Build out a “Product Launch” or “Client Onboarding” project once and just reload it any time. That one trick can free up hours of grind.

Integration Ecosystem

Todoist plays nice with other apps. Link it to Gmail, Google Calendar, Slack, and a bunch of others. The two-way sync means tasks you set in one place show up everywhere else.

For the DIY crowd, the app’s API opens the door to custom connections. Link Todoist to automation tools like Zapier or IFTTT and you can build advanced workflows that do the heavy lifting for you.

Evernote Still Leads in Note-Taking

Evernote calls itself your “second brain,” promising a space where every idea, to-do, and research nugget nests neatly until you need it. From quick grocery lists to in-depth project backpacks, Evernote keeps pace seamlessly.

Capture Anything, Anytime

Evernote’s web clipper locks in websites, articles, and PDF files while keeping the original layout. On your phone, the app transforms handwritten notes, receipts, and even whiteboards into crisp, searchable text using smart OCR.

Leave a voice note and Evernote will write it out. Snap a receipt, and it lifts the text for you. Capture doesn’t quit—whether it’s text, audio, or a picture, it feels effortless.

Smart Sorting System

Stacks of notebooks and tags work together to sort your notes just how you like. Group meeting notes, study topics, and favorite recipes in their own notebooks. Then, use tags to slice across categories—maybe your now tagged recipe shows under both “vegetarian” and “30-minute meals.”

The search tool takes the prize. Dare to type “planning meeting,” and Evernote scans through images, PDFs, and even your messy handwriting to serve you the right card, doc, or picture.

Document King

Uploads shine here. Evernote welcomes PDFs, Office files, and even images as big as 200MB—perfect for those hefty project scans. Instead of juggling folders or cloud drives, bring every vital document under one roof, ready to link or preview inside a note.

Version history is a handy safety net against accidents. Evernote keeps automatic backups of past document versions, so you can easily recover deleted text or see how a note has changed over time.

Head-to-Head Comparison

User Interface and Experience
Todoist leans hard into minimalism. Its spotless layout makes your tasks pop against a plain background, leaving no chance for extra distractions. The app glides along quickly, whether you’re on mobile, desktop, or the web.

Evernote has to juggle more types of information—text, images, audio, and more—so its interface is busier. The latest updates have simplified the layout, yet it still has more menus and panels than Todoist.

Winner: Todoist for a cleaner look, Evernote for more powerful features.

Cross-Platform Availability

Both services run on every major system: iOS, Android, Windows, Mac, and the web. Todoist keeps a uniform feel no matter where you open it, while Evernote’s desktop apps serve up extra tools that aren’t on mobile.

Both apps shine offline. Todoist caches tasks so you can keep working in airplane mode, and Evernote can download entire notebooks—just remember that the number of notebooks you can save offline varies by plan.

Winner: Tie, small edge to Todoist for uniformity.

Pricing and Value
Todoist starts you off well with a free plan allowing 80 projects and 5 collaborators per project. The $4/month Pro plan unlocks labels, filters, and limitless projects. Team accounts begin at $6 per user, per month.

Evernote’s free plan gives you 60MB of uploads each month and lets you connect 2 devices. If you upgrade to the Personal plan at $7.99/month, you get 10GB of uploads and can link unlimited devices. Professional plans cost $9.99/month and bump the upload to 20GB while adding some advanced tools.
Bottom Line: For budget-conscious users, Todoist is the better pick. If storage matters more, go with Evernote.

When to Choose Todoist

Todoist is the perfect option for anyone who thinks of their work as a series of tasks. Pick Todoist if you:

• Manage several projects that have due dates
• Lead a team that counts on task assignment and collaboration
• Like a clean, simple interface
• Appreciate entering tasks with natural language
• Want to spend more time doing instead of organizing

Freelancers, project managers, and small teams tend to prefer Todoist because it keeps the spotlight on getting things done instead of archiving data.

When to Choose Evernote

Evernote is for anyone who needs to collect and organize lots of information. Choose Evernote if you:

• Take lengthy notes during meetings or research
• Store and search for documents and images
• Work with complex, multimedia material
• Count on a powerful search that spans all content types
• Care more about retaining information than managing tasks

Researchers, writers, consultants, and students usually get the most from Evernote’s deep information management features.

The Hybrid Approach

Lots of productivity lovers run both Evernote and Todoist side by side. Evernote keeps your reference files, meeting notes, and research tidy, while Todoist controls your tasks, deadlines, and bigger projects.

This duet works great because they fill different needs. Evernote’s web clipper grabs web pages and articles when you’re browsing, and Todoist turns that into a task like, “Review saved articles by Friday.”

A typical routine: First, push new info into Evernote. Then, pull a to-do out of that info and drop it into Todoist. You can link the two with simple URLs or a reference number to keep everything tied together.

Making Your Decision

Ask yourself what productivity problem bugs you the most. Can’t keep tasks and deadlines under control? Todoist lays out the structure you want. Buried under too many notes and docs? Evernote helps you pull it all together.

Also, think about how you like to work. Love a clean, simple view where the focus is purely on getting stuff done? Todoist is your friend. Need to add images, voice memos, and rich formatting, all searchable in a snap? Evernote is the better choice.

Finally, money matters. Todoist’s free account is pretty generous and works for most personal projects. Evernote’s free tier is tighter and nudges you to a paid plan sooner.

Your Next Steps

Start by signing up for free trials of both Todoist and Evernote. Spend one full week using each app for real projects and daily tasks. Don’t just poke at its buttons—put it in your workflow and see how it handles your actual work.

Next, look at the tools you use every day. If you live in Gmail, Todoist pops up as a smart little task list right next to your emails. If you head straight to Word and Excel every day, Evernote can pull in whole documents and keep your files organized. Pick the one that slides neatly into the tools you’re already using.

Keep in mind that the more info you stuff into one app, the stickier it gets. Notes, tasks, and files build up, and moving that pile to another app can turn into a headache. Make a solid pick, but don’t wait too long; staying stuck in analysis can keep you from making real progress.

The app that wins is the one that you keep opening every day. Both Todoist and Evernote are trusted by millions. Now the last step is finding the one that fits your habits best.

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