Best AI Meeting Assistant Software for Zoom, Google Meet & Teams

In today’s fast-paced work environment, meetings are essential—but taking accurate notes, tracking action items, and capturing insights can be time-consuming and distracting. That’s where AI meeting assistant software steps in. These powerful tools use artificial intelligence to automatically record, transcribe, summarize, and organize your meetings on Zoom, Google Meet, and Microsoft Teams—so you can focus on what matters most: the conversation.

Whether you’re a remote worker, team leader, or executive juggling back-to-back calls, AI meeting assistants streamline workflows, boost productivity, and make collaboration easier. In this post, we’ll explore some of the best AI meeting assistant software available in 2026 and what makes them stand out.

What Is an AI Meeting Assistant?

An AI meeting assistant is software that integrates with video conferencing platforms like Zoom, Google Meet, and Teams to automate tasks such as:

• Recording and transcribing meetings
• Generating summaries and highlights
• Extracting action items and decisions
• Sharing notes with attendees
• Searching past meeting content

These tools save teams hours each week and ensure nothing gets lost in the shuffle.

Top AI Meeting Assistant Software

Here are some of the most effective AI meeting assistants that work seamlessly with popular conferencing tools:

1. Otter.ai

Otter.ai is one of the most widely used AI meeting assistants due to its robust transcription accuracy and easy sharing features. It integrates with Zoom and Google Meet to provide live captions, rich summaries, and searchable meeting transcripts. Teams can collaborate on notes in real time and export content to docs or project apps.

Best for: Teams needing accurate transcriptions and collaborative note editing.

2. Fireflies.ai

Fireflies.ai automatically joins your meetings as a virtual attendee, records conversations, and generates detailed summaries with key takeaways. It works with Zoom, Teams, and Google Meet and includes features like keyword search and CRM integrations.

Best for: Sales teams and customer-facing roles that need follow-up insights.

3. Fathom

Fathom is designed for simplicity and speed. It records calls and creates visual summaries with time-stamped notes, highlights, and clickable links to the exact moment in the meeting. It’s especially useful for users who want to revisit key segments quickly.

Best for: Users who value streamlined summaries and highlight reels.

4. Tactiq

Tactiq offers live transcriptions and integrates with all three major platforms. Its strength lies in the ability to tag and categorize parts of the conversation for meeting recaps, project tasks, and follow-ups.

Best for: Teams that need structured notes and task tagging.

5. MeetGeek

MeetGeek provides intelligent meeting summaries with action items automatically extracted and formatted for easy reference. It’s a strong choice for hybrid organizations that rely on post-meeting insights to drive productivity.

Best for: Hybrid teams looking to turn meetings into action fast.